The data privacy regulations of some countries require that a person making a report containing personal data must be notified of certain collection and retention practices regarding the information submitted by that person and must accept the terms and conditions for the use of this helpline service.
You are being asked to read and accept the terms contained below. If you do not wish to accept the terms below, we are unable to accept any information through this hotline system and suggest you report this matter directly to your supervisor or manager, or to a representative of the Human Resources, Legal or Corporate Compliance Departments, depending on the nature of the possible violation.
The GPC Ethics Hotline (“GPC Ethics Hotline”) is a web and phone-based intake system provided by Genuine Parts Company (“GPC”) 2999 Wildwood Pkwy Atlanta, GA 30339 to its employees, vendors, suppliers and business partners and those of its subsidiaries (“Reporters”) a secure means for reporting suspected violations of laws or regulations, or company policies related to financial, accounting, auditing and bribery matters.
Please contact your AAG Human Resources department with any questions and requests relating to this Notice or the use, transfer, correction, or deletion of any of your personal data stored by this service.
For more information, click here.
In certain countries, such as the United States, the GPC Ethics Hotline may also be used to report suspected violations of other matters. The GPC Ethics Hotline and the database in which the personal data and information that you may report is stored, are operated in the United States by NAVEX.
Use of the GPC Ethics Hotline is entirely voluntary. You are encouraged to report possible violations directly to your supervisor or manager, or to a representative of the Human Resources, Legal or Corporate Compliance Departments, depending on the nature of the possible violation. If you feel that you are unable to do so, you may use the GPC Ethics Hotline to make your report.
For more information, click here.
The GPC Ethics Hotline is a confidential online reporting system that allows you to report suspected violations of law or company policies, as well as other concerns you may have, to GPC. In certain countries, GPC may only accept reports through the GPC Ethics Hotline that relate to financial, accounting, auditing, bribery, competition law, discrimination and harassment and environment, health, hygiene, and safety matters. If your concern pertains to a matter that, under local law, may not be accepted by GPC through the GPC Ethics Hotline, you will need to contact your supervisor or local management or a representative of the Human Resources, Legal or Corporate Compliance Departments to report the matter.
Please be aware that the information you supply about yourself, your colleagues, or any aspect of the company’s operations may result in decisions that affect others. Therefore, we ask that you only provide information that you believe is true. You will not be subject to retaliation for any report of a suspected violation that is made in good faith, even if it later turns out to be factually incorrect. Please be aware, however, that knowingly providing false or misleading information will not be tolerated. The information you submit will be treated confidentially except in cases where this is not possible because of legal requirements or in order to conduct an investigation, in which case the information will be handled sensitively. We encourage you to identify yourself in order for us to follow up with questions we may have.
The GPC Ethics Hotline captures the following personal data and information that you provide when you make a report: (i) your name and contact details (unless you report anonymously) and whether you are employed by GPC; (ii) the name and other personal data of the persons you name in your report if you provide such information (i.e.: description of functions and contact details); and (iii) a description of the alleged misconduct as well as a description of the circumstances of the incident. Note that depending upon the laws of the country in which you are residing, the report may not be made anonymously; however, your personal information will be treated confidentially and will only be disclosed as set out below.
The personal data and information you provide will be stored in a database which is located on servers hosted and operated in the United States by NAVEX. NAVEX has entered into contractual commitments with GPC to secure the information you provide in accordance with applicable law. NAVEX is committed to maintaining stringent privacy and security practices including those related to notice, choice, onward transfer, security, data integrity, access, and enforcement.
For more information, click here.
For the purpose of processing and investigating your report and subject to the provisions of local law, the personal data and information you provide may be accessed, processed and used by the relevant personnel of AAG, including Human Resources, Finance, Internal Audit, Legal, Corporate Compliance, management, external advisors (e.g. legal advisors), or, in limited circumstances, by technical staff at NAVEX. Those individuals may be located in the United States, the United Kingdom or elsewhere.
Personal data and information you provide may also be disclosed to the police and/or other enforcement or regulatory authorities. The relevant bodies that receive and process personal data can be located in the US or in another country that may not provide the level of data protection available in the EU.
The personal data you provide will be kept as long as necessary to process your report, or, if applicable, as long as necessary to initiate sanctions or to meet our legal or financial needs.
AAG will promptly notify any person who is the subject of a report to the GPC Ethics Hotline except where notice needs to be delayed to ensure the integrity of the investigation and preservation of relevant information.
Please contact your AAG Human Resources department with any questions and requests relating to this Notice or the use, transfer, correction, or deletion of any of your personal data stored by this service.
For more information, click here.
With some exceptions, the subject of the report may access information concerning the report (with the exception of the identity of the reporter) and request correction of personal data that is inaccurate or incomplete in accordance with applicable law. Similarly, with some exceptions, reporters may also access information about the report and request corrections of their personal data in accordance with applicable law. To make any such corrections, please contact the General Counsel or the Corporate Compliance Officer.
Throughout much of the European Union and surrounding areas, reports may be limited in topics, generally to concerns about accounting, auditing, bribery, competition law, discrimination and harassment and environment, health, hygiene, and safety matters. Further, some countries restrict reports such that only employees in key or management functions may be the subject of a report.
Please note that the GPC Code of Conduct does not replace country specific rules of procedure that you can consult directly on your site.
For more information, click here.
Any issues or concerns relating to topics not permitted by law to be reported via the GPC Ethics Hotline should be reported directly to your Manager or Supervisor or a representative of the Human Resources, Legal or Corporate Compliance Departments as appropriate for the subject matter of the possible violation. In some countries, anonymous reports may not be permitted under the law except under extremely restrictive circumstances.